One of the arguments most frequently made for switching to the cloud is the fact that it is secure. And, while this is true, nothing is perfect. You’d always rather be safe than sorry. Especially for retailers and financial institutions, security is paramount – although not every institution makes it their top priority. Companies should always be operating as though they are at risk for a data breach, because in essence, it’s always a possibility.
Something that not many people realize is that the vast majority of news-making data breaches have occurred on out-of-date network systems with similarly out-of-date security measures. Embracing the cloud means embracing the latest technology, whether that’s in organization, integration, or, yes, security.
What we’re trying to say is that yes, it’s time you upgraded to the cloud and no, you shouldn’t be afraid that the cloud will put you at risk for security breaches – they’re much safer than the legacy servers you’re probably using. But, once you do move to the cloud, it’s important to employ best practices to keep your business safe.
Here are three tips to achieving cloud safety.
Keep your Staff in the Know; Monitor BYOD
It’s becoming increasingly common for companies to have their employees bring their own devices, better known as BYOD, to work. Some employees even prefer this over having separate computers, phones, etc. While this may be efficient for your company’s needs, it’s important that everyone understands how to keep their devices safe. Hold frequent meetings to let staff members know what could happen if their devices fall into the wrong hands, what applications are secure and which aren’t, and how to protect themselves. A lot of companies have made it mandatory for employees to lock/password protect their computers whenever they are away from their desks, which is never a bad idea.
Encrypt, Encrypt, Encrypt
Chances are, the cloud platform you’re using will encrypt your data automatically. That said, platforms do not always encrypt the data that is synced to mobile devices. It might be a good idea to look into file-level encryption to play it safe if you have employees who work remotely to any degree. Having this extra level security is entirely worth it – if only for your peace of mind.
Always Stay on Top of Security
Security should be your priority. It may seem obvious, but surprisingly, only 40 percent of financial businesses think a data breach is a risk they face, even though small data breaches are incredibly common. Revisit your security often to see what new things you can do to stay safe, and have frequent trainings to ensure everyone understands the consequences of not doing so. You can never be too safe.
Like we said before – it’s time to embrace the cloud and enjoy the integration it offers. You can now have your e-mail, applications, and phone systems all hosted in the cloud. That said, safety should always be #1 in your business, and it applies to the cloud as well.